The mileage log
truckers actually use.
A free, IRS-ready Excel log for owner-operators and company drivers. Bilingual headers (EN/ES). Automatic miles, MPG, and cost-per-mile. Built by a real bookkeeper — not by someone who's never sat in a truck.
Instant download. No card. No subscription. Unsubscribe anytime — you keep the file.
The IRS doesn't care
that you "kind of remember."
Most drivers track miles in their head, on a napkin, or in three different apps that don't talk to each other. When tax time hits, the deductions get rounded down — or worse, denied — because the records aren't there.
Memory isn't documentation
The IRS requires a contemporaneous record: date, miles, business purpose, origin, and destination. Reconstructing it in April from memory is a red flag in an audit.
Apps lock your data
Subscription apps charge $15–30 a month and hold your historical data hostage when you cancel. A spreadsheet you own forever doesn't.
Generic templates miss the point
Most free mileage logs are built for sales reps, not truckers. No fuel tracking, no MPG, no concept of loaded vs empty miles, no IFTA structure when you're ready for it.
Everything you need.
Nothing you don't.
Six tabs. Forty trips per log. Numbers that calculate themselves. Designed for the way truckers actually work — between loads, late at night, in a cab.
Trip log with auto-totals
Enter odometer start and end. Total miles calculate themselves. Mark each trip Loaded, Empty, or Personal — the dropdowns are bilingual.
Fuel log with cost math
Gallons × price = total cost, automatically. Track every fill-up by state — useful now, essential when you upgrade for IFTA.
Monthly summary dashboard
Total miles, loaded percentage, average MPG, cost per mile. The numbers your accountant asks for, and the ones you actually need to run the business.
Bilingual headers (EN/ES)
Date / Fecha. Odometer Start / Odómetro Inicio. Same file, both languages. Technical terms (IFTA, BOL, DOT, MPG) stay in English — that's how the industry uses them.
Validated inputs
Drop-downs for status and state. Formulas that ignore invalid odometer entries. No #DIV/0! errors when cells are empty. Audited and tested.
Yours forever
It's a .xlsx file. No login, no cloud lock-in, no subscription. Save it, copy it, modify it, send it to your CPA. You own the data.
For the driver who
actually does the miles.
Not for spreadsheet experts. Not for accountants. Built for the person who's been awake since 4 AM, has 600 miles left to Bakersfield, and needs a system that takes 30 seconds at the next stop — not a 20-minute data-entry session at the end of the week.
This is what the
trip log looks like.
A taste of the actual file. The blue cells are formulas. The white ones are inputs. Auto-totals at the bottom of every column.
Trip Log · Registro de Viajes
| Date / Fecha | Origin / Origen | Destination / Destino | Odo Start | Odo End | Miles | Status / Estado |
|---|---|---|---|---|---|---|
| 10/01/2026 | Cape Coral, FL | Atlanta, GA | 100,000 | 100,650 | 650 | Loaded / Cargado |
| 10/02/2026 | Atlanta, GA | Cape Coral, FL | 100,650 | 101,100 | 450 | Empty / Vacío |
| 10/05/2026 | Cape Coral, FL | Miami, FL | 101,100 | 101,270 | 170 | Loaded / Cargado |
| TOTAL | 1,270 | — | ||||
↑ Miles in gold are calculated automatically. The full file has 40 entry rows plus monthly summary, fuel tracking, and setup tabs.
What you get free.
What's in the full version.
The free version is a real working file — not a teaser. The full version is for drivers ready to track IFTA, multiple trucks, and run real profit-per-mile analysis.
Made by someone who
actually does the books.
No marketing team. No SaaS pitch. Just a real bookkeeper in Cape Coral, Florida, who got tired of clients showing up to tax season with shoeboxes.
The honest FAQ.
Get the file. Start today.
Thirty days of clean mileage tracking. Yours forever. Free.
Instant download · No card · Unsubscribe anytime